How documents work

Folders control access; files carry dates, language and labels.

For everyonePortal and app2 min read

Documents keeps your reference material in one controlled place: procedures, manuals, policies, drawings, videos and more.

Part	What it does
Folder	Groups files and decides who can see them.
File	A document, video, image, audio file or link, with a name, description, language and labels.
Available on	Hides a file until a date.
Expiration date	Marks a file as expired after a date, for material that must be reviewed regularly.

Where documents show up

• In the app's Documents screen, for everyone with access. See Find and open documents.
• On planner tasks, as reference for the work. See Connect documents to the work.
• In a job's Documents section, when linked to the job. See Link planners, documents and courses to a job.